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To better serve the community and achieve greater transparency in government, School District 300 offers Freedom of Information Act (FOIA) forms and response documents *ONLINE* as a public courtesy. This program has received praise from the Illinois Attorney General's Office for its innovation and transparency.  The D300 Online FOIA Program is an example of D300's leadership in the area of public access. 


How to file a FOIA request with School District 300


If your inquiry is merely a question and not a request to see a specific record/document, you will be best served by calling the D300 Central Office and asking to speak with the appropriate personnel on that topic.  The Central Office phone number is 847.551.8300.  You do not need to file a FOIA unless you want to access a specific record/document.

1. Online FOIA Requests

     Click here to submit a FOIA Request online

2. Written FOIA Requests

  1. Click here to download and print the D300 FOIA Request Form
  2. Complete and sign the form
  3. File your form in one of the following ways:
    • Scan and e-mail it to: foia@d300.org
    • Or, fax it to 847.551.8413
    • Or, mail to:
      Legal Department, School District 300,
      2550 Harnish Drive, Algonquin, IL 60102

Should you have any questions about this process, the Legal Department welcomes your call at 847.551.8388.

District 300 Responses to FOIA Requests

All District 300 responses to FOIA requests received since September 2007 can be accessed by clicking the "View the FOIA Archive" link at the top of this page. D300 posts online all of its FOIA response letters and documents within two business days of completion of the request.  If you request a record that is already available somewhere on the D300 website, we will first point you to its location on our website then let you decide whether you still desire a hard copy.

Summary reports of FOIA requests and their status are submitted to the Board of Education at each Board meeting. These can be accessed by clicking the "FOIA Summary Reports to the Board" link at the top of this page. 
 

What is the Freedom of Information Act (FOIA)?

Citizens have a right to access public records of their governmental public bodies, including school districts. The Illinois Freedom of Information Act (5 ILCS 140) gives members of the public the right to file a request with a public body to inspect or receive copies of specific public records. The Act aims to help ensure open, honest government.  However, FOIA does not require the district to create documentation in response to a request. The district is only required to supply existing records. 

To allow governmental bodies to operate efficiently and to protect personal privacy, the Act exempts (excludes) specific types of records from public release, with some general examples being medical records, student records, attorney-client priviledged correspondence, staff discipline files, test questions and answers, security plans, and the minutes of closed session meetings not yet approved by Board vote for release.

The public body must respond in writing to each written request for records within 5 working days. It must give the requestor written notice of any existing records relevant to the request, and, if any of those records are exempt from release, the reason(s) for the exemption. Also, if within those 5 working days the public body denies the request, it must likewise notify the requestor in writing and cite the reason(s) under the law.

Under specific circumstances, the Act allows the public body to extend the response time another 5 working days, through written notification to the requestor. If that extension expires without response from the public body, the request is considered denied.

The public body has 21 business days to respond to a request for records which will be used for "Commercial Purposes." Under the FOIA law, "commercial purposes" means the use of any part of a public record or documentation derived from a public record in any form for sale, resale, or solicitation or advertisement for sales or services.  

As the requestor, you have the right to appeal D300's response to any request. Appeals must be addressed to the Public Access Counselor in the office of the Illinois Attorney General. You can contact the Public Access Counselor by phone at 217.558.0486, by e-mail at publicaccess@atg.state.il.us or by mail: Illinois Public Access Bureau, 500 S. 2nd Street, Springfield, Illinois 62706.

More in-depth information about the rights of citizens and public bodies under FOIA is available through the Illinois Attorney General's Freedom of Information Act (5 ILCS 140) Frequently Asked Questions. The D300 FOIA Officer is Everlean Dodson, Archives Manager. 

To continue learning about government, you are welcome to read the Attorney General's Open Meetings Act (5 ILCS 120) Frequently Asked Questions. The D300 Open Meetings Act Officer is Mr. Fred Heid, Superintendent of Schools

Description of School District 300
FOIA requires each public body to display a brief description of itself. Click here to see this brief description.

Access to District Records
Click here to see a brief list of District records available for public inspection.